Simple hire software. One straightforward plan.
Keep track of the equipment you own, the quantities available and the customers hiring it. DepotEase connects the equipment record to the booking, return and invoice in one simple hire workflow.
No card required · £49/month after the trial
See the core hire workflow in about a minute — from equipment availability and bookings to returns and invoicing.
Built for the way you hire
An equipment list tells you what you own. A hire record needs to tell you who has it, how much is out and what is due back. DepotEase is simple hire software for independent UK tool and light-plant businesses, using UK hire terminology and a quantity-based approach to equipment rental.
Maintain equipment records and check the quantity available across requested dates. Availability takes the hire position into account, helping you distinguish equipment you own from equipment you can offer for a booking.
Choose the customer when you create a hire and keep the selected equipment, quantities and dates in that record. You can follow the job through hand-out and return without maintaining a separate customer list for each stage.
After the hire is returned, create an invoice using the hire details. Download the PDF or email it to the customer. Keep the invoice alongside the operational record instead of rebuilding the job from a separate list.
From equipment to invoice
Keep the essentials connected, from checking a quantity to recording the final return.
Check quantities against hire dates before booking. See the difference between total stock and equipment available for hire.
Keep customer details in the same workspace and select the customer when creating a hire.
Record equipment, quantities and dates. Follow the hire from booked to on hire, then through its return.
Record equipment leaving the depot and coming back. Partial returns leave the remaining quantity outstanding.
Record return condition and attach photos to the return. Damaged units are not counted as available equipment.
Create an invoice from a returned hire, then download or email the PDF. VAT follows your business's VAT configuration.
Work with up to 3 users. Staff can help with day-to-day hire tasks, while billing and subscription controls remain Owner-only.
Before you start
On DepotEase these terms describe the same core workflow: equipment, customers, availability, booking, hand-out, return and invoice. The product uses hire terminology for its independent UK tool and light-plant audience.
Its intended fit is tool and light-plant hire, with quantity-based equipment and one depot. If you have a different rental model, use the free trial to assess the workflow rather than assuming specialist processes are included.
Yes. Owner and Staff access let the team work with the hire workflow. Staff can view equipment and carry out operational tasks, while equipment management and subscription controls remain restricted to Owners.
Yes. Invoice VAT follows the business's VAT configuration, with no VAT added for a non-VAT business. You can download a PDF invoice or email it after issuing it.
The £49/month plan covers one depot and up to 3 users, with the equipment-to-invoice hire workflow. The 14-day free trial requires no card.
Have a question about your account? Contact DepotEase support.
Start a 14-day free trial, with no card required. £49/month for one depot and up to 3 users if you choose to subscribe.