Simple hire software. One straightforward plan.
Keep light-plant bookings, equipment out on hire and returns in one place. DepotEase gives a small UK depot a clear route from checking availability to sending the final invoice.
No card required · £49/month after the trial
See the core hire workflow in about a minute — from equipment availability and bookings to returns and invoicing.
Built for the way you hire
A planned return does not always mean equipment is ready for another customer. Late returns and damage affect what you can hand out. DepotEase is simple hire software for independent UK tool and light-plant businesses that need to see the hire position without adding a complicated management process.
Use hire dates and equipment quantities to check availability before making a booking. Keep a record of the customer's planned hire and see what is already committed, rather than relying only on the total quantity you own.
A booking records the planned hire; handing out records equipment leaving the depot. That distinction helps the team follow what is reserved and what is actually out with a customer.
Record good or damaged returns and add photos to the return. Damaged units affect available stock, so a returned item is not automatically treated as ready for the next hire.
From equipment to invoice
Keep the essentials connected, from checking a quantity to recording the final return.
Check quantities against hire dates before booking. See the difference between total stock and equipment available for hire.
Keep customer details in the same workspace and select the customer when creating a hire.
Record equipment, quantities and dates. Follow the hire from booked to on hire, then through its return.
Record equipment leaving the depot and coming back. Partial returns leave the remaining quantity outstanding.
Record return condition and attach photos to the return. Damaged units are not counted as available equipment.
Create an invoice from a returned hire, then download or email the PDF. VAT follows your business's VAT configuration.
Work with up to 3 users. Staff can help with day-to-day hire tasks, while billing and subscription controls remain Owner-only.
Before you start
The focus is independent UK tool and light-plant hire businesses using a quantity-based equipment model. The plan supports one depot and up to 3 users. Use the trial to check that this workflow fits your equipment and day-to-day hire process.
Yes. A hire begins as a booking and moves to on hire when equipment is handed out. Returns record what has come back; the hire remains open while quantities are outstanding.
Staff can work with the operational hire and return workflow, including recording return condition and photos. Owner permissions remain separate from Staff access, including subscription controls.
Yes. Create the invoice from the returned hire and download or email its PDF. The invoice uses the business's VAT configuration and preserves the issued invoice details.
DepotEase is £49/month for one depot and up to 3 users. Start with a 14-day free trial with no card required, then choose whether to subscribe.
Have a question about your account? Contact DepotEase support.
Start a 14-day free trial, with no card required. £49/month for one depot and up to 3 users if you choose to subscribe.