Start with the customer and availability
Add or select the customer, check equipment availability for the dates and create the booking. Keep quantities and hire details together so the next person handling the job has the record to work from.
Simple hire software. One straightforward plan.
Hire management software for the whole hire day
From the first booking to the final invoice, give the team one clear process to follow. DepotEase keeps equipment, customers and hire status connected for independent UK hire businesses.
No card required · £49/month after the trial
See DepotEase in action
See the core hire workflow in about a minute — from equipment availability and bookings to returns and invoicing.
Read the demo walkthrough
- View the dashboard and check equipment availability.
- Open a fictional customer record and create a hire for two electric breakers.
- Hand out both units, then record one unit returned in good condition. One remains outstanding.
- Return the second unit as damaged and attach a synthetic demonstration photo.
- Check the updated availability: one unit is available out of two.
- Create the invoice and open the generated PDF: £50 net, £0 VAT and £50 total for this example.
- Return to the public DepotEase page and its free-trial invitation.
Built for the way you hire
Make the next step in each hire clear
Running the hire day means more than taking bookings. Equipment needs handing out, partial returns need recording and completed hires need invoicing. DepotEase is simple hire software for independent UK tool and light-plant businesses, built around that practical sequence rather than a long list of disconnected tasks.
Follow the hire through its working states
Distinguish a booked hire from equipment already on hire. Record hand-out, then record returns as they happen. If only part of the quantity returns, the remaining units stay outstanding instead of the whole hire appearing finished.
Keep operational and Owner access separate
Invite Staff to help with customers, hires and returns within the plan's user limit. Owners manage the business's equipment and subscription settings; Staff do not receive billing controls.
From equipment to invoice
The day-to-day hire workflow, together
Keep the essentials connected, from checking a quantity to recording the final return.
Equipment availability
Check quantities against hire dates before booking. See the difference between total stock and equipment available for hire.
Customer records
Keep customer details in the same workspace and select the customer when creating a hire.
Bookings and hires
Record equipment, quantities and dates. Follow the hire from booked to on hire, then through its return.
Hand-out and return
Record equipment leaving the depot and coming back. Partial returns leave the remaining quantity outstanding.
Damaged returns and photos
Record return condition and attach photos to the return. Damaged units are not counted as available equipment.
Invoices and PDFs
Create an invoice from a returned hire, then download or email the PDF. VAT follows your business's VAT configuration.
Staff access
Work with up to 3 users. Staff can help with day-to-day hire tasks, while billing and subscription controls remain Owner-only.
Before you start
Hire management software: frequently asked questions
Which stages of hire management does DepotEase cover?
The core sequence is equipment, customer, availability, booking, hand-out, return and invoice. You can record partial returns, damaged returns and photos, then generate a PDF invoice from a returned hire.
How do I know a hire is finished?
A partial return leaves unreturned units outstanding. Once all hired units have been returned, the hire reaches its returned state and can be used to create an invoice.
Can my staff use it without accessing subscription settings?
Yes. Staff can perform the operational tasks allowed by their role, without Owner-only billing and subscription controls. The £49/month plan supports one depot and up to 3 users.
Can I manage more than one depot?
The current plan is for one depot, set up as Main Depot. These pages do not offer a multi-depot plan.
How do I start the free trial?
Create an account, verify your email and complete business setup to start the original 14-day trial. No card is required. Add equipment and a customer, then try a hire through to its return and invoice before choosing whether to subscribe.
Have a question about your account? Contact DepotEase support.
Try your hire workflow in DepotEase
Start a 14-day free trial, with no card required. £49/month for one depot and up to 3 users if you choose to subscribe.