Simple hire software. One straightforward plan.
From a breaker booked for tomorrow to a mixer coming back today, keep your hire counter organised. DepotEase brings equipment, customers, hires and invoices into one straightforward workspace.
No card required · £49/month after the trial
See the core hire workflow in about a minute — from equipment availability and bookings to returns and invoicing.
Built for the way you hire
A customer needs two tools for a job. Before confirming the hire, you need the dates, the available quantity and a clear record of who is taking them. DepotEase is simple hire software for independent UK tool and light-plant businesses, with a quantity-based workflow for everyday hire work.
Check equipment availability for the requested hire dates before booking. Keep booked quantities, equipment already on hire and units unavailable through damage in view, rather than treating everything in your equipment list as ready to go.
Create a customer record, then select that customer when booking tools out. The hire holds the equipment, quantities and dates together, so a colleague can follow the job when the customer comes back.
Record a partial return when only some units come back. Keep the remaining quantity outstanding, record the condition of returned equipment and attach return photos where needed before finishing the hire.
From equipment to invoice
Keep the essentials connected, from checking a quantity to recording the final return.
Check quantities against hire dates before booking. See the difference between total stock and equipment available for hire.
Keep customer details in the same workspace and select the customer when creating a hire.
Record equipment, quantities and dates. Follow the hire from booked to on hire, then through its return.
Record equipment leaving the depot and coming back. Partial returns leave the remaining quantity outstanding.
Record return condition and attach photos to the return. Damaged units are not counted as available equipment.
Create an invoice from a returned hire, then download or email the PDF. VAT follows your business's VAT configuration.
Work with up to 3 users. Staff can help with day-to-day hire tasks, while billing and subscription controls remain Owner-only.
Before you start
DepotEase is designed for independent UK tool and light-plant hire businesses. The £49/month plan covers one depot and up to 3 users. It focuses on equipment, customers, bookings, hand-out, returns and invoices.
Yes. Equipment is quantity-based. You can record multiple units of an equipment type, check availability for hire dates and book the quantity the customer needs.
Yes. Record the quantity returned and its condition, leaving any unreturned units outstanding. Return photos can be attached to retain evidence of the return.
Yes. Create an invoice from a returned hire, then download its PDF or email the invoice. VAT follows the business's VAT configuration; a non-VAT business does not add VAT.
No card is required for the 14-day free trial. Create and verify your account, set up your business and try the hire workflow. The subscription is £49/month if you choose to subscribe.
Have a question about your account? Contact DepotEase support.
Start a 14-day free trial, with no card required. £49/month for one depot and up to 3 users if you choose to subscribe.